Supreme PA - Exceptional PAs & Office support staff

Secretarial and PA recruitment

Only the best Assistants, Secretaries and Office Managers to support your business

Supreme PA is the leading secretarial recruitment agency specialised in head-hunting highly experienced executive and personal assistants, and recruiting into all support roles from office manager and senior secretary positions to receptionist and administrative positions. We are head-quartered in London, with international offices in Rome, Milan and New York City. We cover all industry sectors ranging from banking and professional services to retail and theatre.

At Supreme PA, we take great pride in our core values: integrity, initiative and professionalism in the services we offer to our clients. We are careful to fully interview, reference check and verify candidate’s qualifications, whilst ensuring that we only present details of those most suitable for consideration.

 

The Consultancy has established a reputation for offering a highly professional and personal service. We appreciate the uniqueness of every executive, household and individual based on our desire to fully understand your exact requirements, one of our experienced consultants will meet with you in the first instance to discuss your bespoke brief.

Our 7 stage recruiting process

1 needs analysis & define requirements

2 source & recruit quality candidates for your organization

3 present candidates & arrange interviews

4 debrief candidates & clients

5 perform background checks & arrange final interview

6 present offer & close candidate

7 prepare candidates for counter offer

Job description

  • Executive Assistant
    Executive Assistant

    Executive Assistant

    Essential requirements:

    EA’s are highly educated, usually have attended top schools for undergrads and even have advanced degrees — MBAs, master’s, even the occasional Ph.D. Key skills are: excellent administration and organisation skills with high level of attention to detail, as well as the ability to identify opportunities to improve processes, listening and communication skills, excellent interpersonal skills and advanced computer skills.

    Generic main responsibilities are: providing high-level support to the Chief Executive/President managing diary and appointments, ensuring effective use of time and preparation of papers and information in advance, being the first point of contact for all enquiries, arranging travel, accommodation and travel visas as necessary, preparing packs and documents for board meetings, creating documents using Powerpoint after briefing, filtering incoming mail, sorting, redirecting and taking action as appropriate, offering high quality and timely execution of Board minutes and Board related matters, creating and amending spreadsheets, building excellent relationship with shareholders, other non-executives and other key external companies/clients.

    Executive Assistants work with high-level executives at a company to provide top-level assistance. An executive assistant is trusted with more high-end or complex duties compared to an entry level assistant or a secretary. EA’s might be in charge of scheduling meetings, maintaining complex filing systems and databases, document review and preparation and possibly overseeing other staff. Flexibility and desire to be involved in a broad range of administrative tasks and ability to multi-task within the context of a busy and global office environment are the key to success for EA’s.

    Salary:

    starts from £ 30,000 gross per year up to £150,000 gross, plus bonuses and equity, depending on experience.

  • Personal Assistant
    Personal Assistant

    Personal Assistant

    Essential requirements:

    A Private PA in a household is a very varied role, considered as a senior worker often overseeing members of staff such as nannies, yacht and aircraft personnel, corporate business colleagues and housekeepers. You are expected to be the gate keeper of the principal, manage complex diaries and schedules, organise travel and book restaurants, oversee contractors and manage all paper related tasks in the household such as expenses, paying bills, banking and personal correspondence. The private PA should have excellent interpersonal skills and be able to multitask and prioritise their own workload; this is often a high pressure role and can be dealing with the personal and business needs of the client.

    There is no normal day and two days will never be the same, you will be entrusted to buy gifts for family and friends, make household purchases and set up the home to the highest standards. You might be asked to accompany the principal on business/pleasure trips and will be expected to know the right places to eat and be seen, also the local doctor/dentist and a black book of contacts is the key to any professional private PA.
    Private PA’s are often degree educated, can be bilingual and are constantly striving to provide up to date information for their principle such as new restaurant openings, the best hairdresser in several countries and will have established relationships to enable their client to access the best of the best.

    Salary:

    starts from £ GBP 1,000 gross per week and upwards to £ GBP 2,500/3,500 gross per week in accordance with qualifications/experience and previous salaries acquired. These positions can either be live in or live out. Salaries are based upon a 5 or 5,5 day workweek, 8/12 hours per day; however you can expect to be on call 24/7 for positions with top salaries.

  • Administrator
    Administrator

    Administrator

    Essential requirements:

    Excellent written and verbal communication skills
    Competent with Microsoft Office packages, particularly Word and Outlook

    Key responsibilities:

    Implementing and up-keeping an efficient filing system
    Acting as the first point of call for all incoming calls, post and courier deliveries 
    Database inputting and updating e.g amending client and employee contact details 
    Day to day processing of invoices and expense claims
    Monitoring the stationery stock and ordering more when necessary 
    Occasional diary and travel management 
    Organising and booking meetings and setting up meeting rooms 
    Ad hoc research and marketing projects
    Compiling client packs when required
    Scanning, filing and photocopying when necessary all company documents  

    Skills:

    Extremely organised
    Punctual and reliable 
    Excellent time-management and prioritisation skills 
    Deadline-driven
    Flexible and willing to take on ad-hoc tasks 

  • Private secretary
    Private secretary

    Private secretary

    Essential requirements:

    Educated to a minimum A-level standard 
    At least two years previous secretarial experience
    Accustomed to working under pressure 
    Competent with all Microsoft Office packages
    Polite telephone manner
    Excellent standard of written English 

    Key responsibilities:

    Extensive diary management 
    Organising travel and accommodation 
    Answering telephones in a timely and affable manner 
    Extensive email correspondence 
    Arranging internal and external meetings and their relevant logistics including room booking, refreshments and document preparation 
    Formatting and typing letters, presentations and other correspondence as required 
    Processing expense claims forms 
    Provide secretarial and administrative support 
    Treating all information as confidential
    Willing to work outside of office hours

    Skills:

    Team-player
    Extremely organised
    Excellent multi-tasker
    Flexible 
    Committed to quality and accuracy 

  • Legal secretary
    Legal secretary

    Legal secretary

    Essential requirements:

    A high school diploma plus office, computer and grammar skills will help you get in the door, but legal secretaries often need more education, such as classes from a community college in law or business administration, or similar vocational coursework. Certification is not required, but may help you land the job.

    Key responsibilities:

    Legal secretaries work in law offices and perform secretarial tasks that are specific to the law field: writing legal documents, such as summonses, motions, subpoenas, etc., conducting research and reading legal articles, and more, as well as standard secretarial duties, that might include answering phones and email, filing, creating and maintaining schedules for lawyers, ordering supplies, copying, faxing and maintaining the office.

    Skills:

    Good listening and communication skills ensures that the information is relayed correctly
    People/Interpersonal skills
    Terrific organizational skills
    Familiarity with legal terminology, state court filing rules, basic legal procedure and law office protocol
    Excellent typing and dictation skills
    Extremely deadline-oriented 
    Excellent computer skills and be proficient with word processing, spreadsheet, legal research, presentation and time and billing software

  • Team Secretary
    Team Secretary

    Team Secretary

    Essential requirements:

    Educated to a minimum a-level standard 
    At least two years previous secretarial experience
    Accustomed to working under pressure 
    Competent with all microsoft office packages
    Polite telephone manner
    Excellent standard of written english 

    Key responsibilities:

    Extensive diary management of the team on both a business and personal level 
    Provide secretarial and administrative support to an executive or to a team of executives and partners
    Organising travel and accommodation 
    Answering telephones in a timely and affable manner 
    Extensive email correspondence 
    Arranging internal and external meetings and their relevant logistics including room booking, refreshments and document preparation 
    Formatting and typing letters, presentations and other correspondence as required 
    Processing expense claims forms 
    Liaising with other secretaries to ensure the smooth running of the business and effective communication throughout 
    Treating all information as confidential
    Willing to work outside of office hours

    Skills:

    Team-player
    Extremely organised
    Excellent multi-tasker
    Flexible 
    Committed to quality and accuracy 

  • Office manager
    Office manager

    Office manager

    Essential requirements:

    Educated to A Level standard or equivalent
    Extensive staff management experience 
    Demonstrable experience at senior level in a similar role and industry 
    Extremely competent with MS office
    Exceptional time management skills
    Communicative and flexible 

    Key responsibilities:

    Implementing and sustaining an excellent filing system
    Arranging team events 
    Managing support staff 
    Managing the IT and telecoms functions and general office maintenance 
    Monitoring and ordering office supplies 
    Responding to customer enquiries 
    Maintaining holiday and sickness records for employees 
    Ensuring adequate staff levels to cover holidays and peak times
    Undertaking responsibility for First Aid and Health and Safety checks
    Ad Hoc HR tasks including, but not limited to, managing pension plans, payroll, annual leave and employee inductions
    Upkeep of the marketing function of the business including social media updates, checking the functionality of the website and sending mailshots to clients and customers
    Overseeing incoming and outgoing post and courier deliveries 
    Delegating tasks to front of house staff and monitoring their progress
    Co-ordinating and facilitating any office move

    Skills:

    Proactive and able to work under pressure 
    Great analytical skills 
    Deadline-driven 

  • Account manager
    Account manager

    Account manager

    Essential requirements:

    Existing contact list is desirable, but by no means essential
    At least two years previous experience in a similar role
    Experience in the creative industry 
    Excellent written and verbal communication skills
    Up to date with current affairs 

    Key responsibilities:

    Liaising with clients on a daily basis over telephone and email
    Organising and overseeing market research 
    Building a contact list of clients
    Creating and giving presentations to potential and existing clients 
    Maintaining and developing a client’s brand 
    Building relationships with colleagues, clients and the media 
    Monitoring the media for publicity opportunities, including the internet and newspapers 
    Working as part of the account team to develop proposals and implement pr activity 
    Attending client meetings 
    Researching, writing and distributing press releases to targeted media 
    Collating, analysing and evaluating media coverage 

    Skills:

    Excellent interpersonal skills
    Brilliant networker
    Passion to work in the creative industry 
    Commercially aware 
    Flexible 

  • Events Manager
    Events Manager

    Events Manager

    Essential requirements:

    Minimum of five years project management experience
    Contacts within the industry 
    Excellent written and verbal communication skills
    Competent with microsoft office packages, particularly word and powerpoint
    Full uk driving licence 

    Key responsibilities:

    Designing and delivering both internal and external events
    Producing detailed event proposals including venues, suppliers staffing etc.
    Coordinating and briefing all staff requirements 
    Coordinating all supplies prior to the event and arranging their collection afterwards 
    Overseeing and dismantling the event efficiently
    Post-event evaluation to be assessed with the marketing team 
    Understanding and sticking to the company’s brand at all times 
    Working closely with the head of marketing to identify opportunities for events
    Communicating with clients to ascertain precise event requirements
    Organising and overseeing all risk assessments

    Skills:

    An excellent multi-tasker
    Exceptional networking skills
    Thrives in a fast-paced environment 
    Resourceful
    Deadline-driven
    Focused on results with an ability to analyse performance against goals
    Works well individually and as part of a team

Referrals

It is difficult to overstate the importance of networking, and we want to encourage your participation by offering a £500 referral bonus. If you refer a friend, we’ll mail you a check for £500!
The only requirement is that they are hired and stay on the job for 60 days. It’s easy money for helping a friend.

I am:

Please fill in the field!
Please complete the field with a valid email address!
Please fill in the field!

I would like to refer:

Please fill in the field!
Please complete the field with a valid email address!
Please fill in the field!

Vacancies

  • 3482S - EVENTS MANGER/HEAD OF LOGISTICS

    3482S - EVENTS MANGER/HEAD OF LOGISTICS

    London, Euston
    Introduction:

    My client is an independent conference producer, specialising in the European Energy sector. They are searching for a highly skilled, enthusiastic, and energetic Head of Logistics to take functional leadership and drive the logistics people, processes and performance to the next level. This individual will be a meticulous planner with outstanding attention to detail. They will be a clear and confident communicator who puts the customer first and responds to needs in a timely and satisfying way. They will be a charismatic negotiator able to skilfully control costs whilst maintaining positive relationships. They will be a nurturing manager, able to hire, train, and performance manage a team of 3-5 junior logistics executives who learn through both their training and their example.

    The role involves:
    • Event Logistics: working with speakers, sponsors, exhibitors, delegates, supplier and the in-house team to ensure the flawless delivery of our portfolio of launch and large-scale events
    • Supplier Sourcing: carrying out a comprehensive search for venues, audio-visual suppliers and photographers among others, benchmarking quotes and thoroughly negotiating to ensure maximum value and favourable terms
    • Event P&L Management: keeping the event tracker up to date with all costs to provide real-time visibility of event expenditure and profitability
    • Recruitment: recruiting, managing and training a high performing logistics team, retaining the top performers and ensuring underperformers are addressed in a timely manner
    • Performance management: monitoring the performance of a team of logistics managers, ensuring they are effectively briefed, energised, motivated and equipped to deliver on time and within budget
    • People development: carrying out regular training, coaching and appraisals to rapidly build up the logistics team’s skill-set and mind-set and ensure their ongoing learning and development
    • Budgeting, forecasting & reporting: providing accurate monthly, quarterly and annual budget and forecast information alongside insightful weekly reports of activity, opportunity and roadblocks
    • Customer service: managing the registration in-box and taking customer service calls to provide information and assistance in a timely and comprehensive manner
    The ideal candidate will possess:
    • 2:1 Degree or above in Business or Event Management related subjects
    • 7-8 years’ experience in a logistics role within the commercial conference sector
    • Excellent written and verbal English communication skills
    • Strong influencing, persuasion and relationship building skills
    • Meticulous organisation, prioritisation and project management skills
    • Sound price and term negotiation skills, great problem solving, and consistent solution orientation
    • Resilience to work consistently well under pressure and to confidently lead others
    Normal Working schedule: Monday - Friday, 8.30am - 4.30pm - Flexibility will be required when Salary offered: £40K + 1% p/s
    Salary offered: £40-45 with Company perks
    Starting date: May/June They are looking for the right candidate and will wait
    Responsible Consultant: Dominique Taylor dt@supremepa.com
  • 3475S PERSONAL ASSISTANT/ OFFICE MANAGER

    3475S PERSONAL ASSISTANT/ OFFICE MANAGER

    London, Euston
    Introduction:

    The Founder and CEO of an Event Company is looking for a very switched on and focused PA to work alongside her in a very busy office in Euston. You will be asked to work for her on a personal and corporate level, consisting of diary management and managing an inbox which will be one of the busiest parts of this role. Ideally they are looking for someone who will have 3/5 years experience working in a medium sized company.
    The company works to a strong Ethos of Excellence, Ambition and Team Work. They will be looking for someone Enthusiastic, able to take their hand to anything and is a perfectionist when it comes to their work. The PA will be asked on occasion to travel with the CEO around Europe.

    Duties:
    • Diary management of very busy calendars, with considerable movement
    • All travel arrangements and expense claims for the CEO
    • Prioritisation of work/tasks, signatures, validations etc.
    • Managing the CEO's time in meetings
    • Reviewing mail and email inbox to prioritise items to respond to, or forward, as necessary
    • Urgent calls and e-mails that need quick resolution
    • Book Keeping, dealing with invoices, credit control and financial aspects
    Key Skills:
    • Proactive and able to anticipate and prepare for all eventualities to a high standard
    • Multi-task to a high degree and able to adapt quickly to changing demands
    • Impeccable organisation skills, with flawless written and oral English
    • Strong interpersonal skills as befitting the office
    • Ability to work under pressure and multi-task
    Normal Working schedule: Monday - Friday, 8am - 5pm
    Salary offered: £40-45 with Company perks
    Starting date: ASAP
    Responsible Consultant: Dominique Taylor dt@supremepa.com
  • 3438S EXECUTIVE ASSISTANT

    3438S EXECUTIVE ASSISTANT

    Cambridge, UK

    (For the right candidate it could be a remote position)

    Introduction:

    The primary responsibility is to add efficiency for the CTO, by making sure “the trains run on time”, alleviating administrative and scheduling challenges, supporting prioritisation and execution related tasks, collecting information and creating various reports as requested by the CTO to facilitate effective days, weeks and decision making.

    Role Description:
    • Own the CTO’s inbox and calendar, categorising emails, scheduling meetings and work items, creating daily and weekly action plans.
    • Get clarity on and summarise objectives for the day and week, and communicate those effectively.
    • Compile and circulate pre-meeting materials to be reviewed.
    • Collect and present supporting materials and information at meetings to facilitate discussions.
    • Conduct high level investigations related to various action items as required.
    • Help set agenda and next steps for interactions.
    • Own travel and logistics booking for the CTO supported by the people operations team.
    • Assist the CTO with document editing and formatting, creating templates for and helping execute on items such as presentation decks, reports, written summary’s, spreadsheets, graphs etc.
    • Assist the CTO with bookings, time management and tasks for personal and household efficiency, including but not limited to restaurant bookings, professional selection and booking, arrangements for dry cleaning, household maintenance, personal trips, etc.
    • Oversee and execute on personal projects as needed.
    • Work with the CTO to recommend best practices in all these areas, and iterate with him to find an optimal approach
    Required Competencies:
    • Strong interpersonal skills are required in order to build close relationships with the members of the executive team and collaborate closely with managers and colleagues in other roles as well.
    • Exceptional oral communication skills are essential for relaying information clearly and concisely to add efficiency.
    • Exceptional written communication skills to compile and present information in written form.
    • Expert experience in a demanding role with similar requirements including inbox, calendar, business and personal logistics management.
    • Software skills, such as Google Documents, Microsoft Office (Word, Excel, Power Point), Mac OS Software (iPages, iNumbers, Keynote), HTML or basic coding(Desired), and LaTex(optional). Ability to use these tools at advanced level is absolutely essential for this role in order to generate high quality documents on short notice.
    The ideal candidate should also:
    • Strict confidentiality and the highest professional and ethical standards.
    • Have extraordinary attention to detail and be able to deliver high quality work under pressure consistently.
    • Be strongly self motivated, hard working and reliable.
    • Take initiative, and be results oriented.
    • Be able to think strategically, understand the big picture, prioritise well, and work independently.
    • Iterate efficiently and effectively based on feedback.
    • Understand that the role is not 9-5, and comes with appropriate expectations and compensation.
    Working schedule: Monday - Friday, Flexible Hours
    Salary offered: £60k + for the right candidate
    Starting date: ASAP
    Responsible Consultant: Dominique Taylor dt@supremepa.com
  • 3419S PRIVATE PERSONAL ASSISTANT/EXECUTIVE ASSISTANT

    3419S PRIVATE PERSONAL ASSISTANT/EXECUTIVE ASSISTANT

    London - Maple Cross, Hertfordshire UK
    Introduction:

    The Managing Director of a leading car brand is looking for a Personal Assistant to start ASAP. They require someone who will show initiative and be able to work under pressure. You will have excellent communication skills along with a good eye for detail with the ability to multi task. This is a busy role and so someone who can work to a fast pace will be essential.
    My client is open to traditional and non-traditional candidates. They will consider someone with a strong track record in being a PA, or alternatively someone who is keen to develop a longer-term career and sees this role as a catalyst to establish their skills and experience for other roles in 2-3 years. At least 1-2 days per week he may be out visiting dealers or in Paris for meetings so also needs remote management.

    It is advantageous to speak French, but not mandatory, as there is considerable interface with the HQ in Paris. We are seeking someone who thinks and acts ahead, making sure the MD is well organised in advance of his commitments. This role also has a strong interface with the Corporate Planning department, which looks after meeting packs and content production for the MD. The PA role will oversee the MD diary, as well as the Corporate Diary, as most Corporate meetings include the MD.

    Duties:
    • Diary management of very busy calendars, with considerable movement
    • All travel arrangements and expense claims for MD
    • Prioritisation of work/tasks, signatures, validations etc.
    • Managing the MD’s time in meetings, alerting him to overrun
    • Reviewing mail and email inbox to prioritise items to respond to, or forward, as necessary
    • Urgent calls and e-mails that need quick resolution
    • Organising after work events such as dinners with key stakeholders, client events etc.
    • Manage logistics of VIP visits to the UK, including items such as hotels, transfers, catering, etc. ensuring all is well organised and that everything runs smoothly on the day
    • Ad-hoc special projects for the MD as required
    • Minimal personal support relating to home
    Key Skills:
    • Proactive and able to anticipate and prepare for all eventualities
    • Multi-task to a high degree and able to adapt quickly to changing demands
    • Impeccable organisation skills and working last minute when required
    • Strong interpersonal skills as befitting the office of the MD
    • Ability to work under pressure and multi-task
    Normal Working schedule: Monday - Friday, 8.30am - 5.30pm
    Salary offered: £40K salary + bonus of up to 8% and benefits systems are operated
    Starting date: ASAP
    Responsible Consultant: Dominique Taylor dt@supremepa.com
  • 3356E PERSONAL ASSISTANT live out

    3356E PERSONAL ASSISTANT live out

    Manhattan, New York City USA

    Retired 70 year old Executive Manager is looking for a help to manage her administrative and organization needs.

    Details/Duties:
    • Dealing with incoming emails and post;
    • Scheduling doctors' appointments;
    • Booking flights;
    • Help with organizing, donating, discarding stored items;
    • Running errands (post, taxes, payments etc.).
    Skills Qualifications and Experience Required:
    • American passport or Greencard;
    • Previous experience in a similar role;
    • Exceptional written and oral communication skills, in English, is essential;
    • Good IT skills;
    • Good organisational skills;
    • Honest and reliable with a high level of attention to detail;
    • Patience, discretion and an understanding of confidentiality issues.
    Working Hours: M-F - 6 hours a day
    Accommodation: Live Out
    Stipend Offered: 20/25 USD per hour, upon Experience
    Starting Date: ASAP
    Responsible Consultant: info@supremepa.com
  • 2428S PRIVATE PERSONAL ASSISTANT/EXECUTIVE ASSISTANT

    2428S PRIVATE PERSONAL ASSISTANT/EXECUTIVE ASSISTANT

    Chelsea, London, UK

    **Must be totally fluent in French and English**

    Details/Duties:
    • To provide 30% Executive and 70% Private personal support to the Principal and Household, becoming the true “go to “ person
    • Devising and maintaining office systems, including data management and filing;
    • Arrangements of travel, visas and accommodation and may require attendance at meetings or to provide general assistance during presentations;
    • Screening calls, enquires and requests, and handling them when appropriate;
    • Meeting and greeting visitors, including VIP’s;
    • Will work closely with CEO’s Executive PA in France
    • Organising and maintaining diaries and managing appointments;
    • Dealing with incoming email, faxes and post;
    • Carrying out background research and presenting findings, which could involve field work;
    • Producing documents, briefing papers, reports and presentations;
    • Liaising with clients, suppliers and internal colleagues and Group subsidiaries, as well as personal business matters;
    • General secretarial duties (correspondence, office supplies, housekeeping)
    • Telephone liaison (external and Group)
    • Private duties includes: household management, organising private travel, family holidays, organising events/dinner parties, running errands, private diary / appointments and ad hoc research projects as required.
    Skills Qualifications and Experience Required:
    • Private and Executive Secretarial Qualification desired but not essential;
    • Exceptional written and oral communication skills, in both English and French is essential;
    • Excellent word processing and IT skills, including knowledge of a range of software packages;
    • Ability to work under pressure and to tight deadlines;
    • Good organisational and time management skills;
    • Ability to research, digest, analyse and present material clearly and concisely;
    • Excellent interpersonal skills;
    • Ability to work on own initiative;
    • Honest and reliable with a high level of attention to detail;
    • Flexibility and adaptability to juggle a range of different tasks and to work extra hours to meet deadlines as required;
    • Discretion and an understanding of confidentiality issues and diplomacy;
    • Experience in an Executive Secretarial role
    • Excellent problem solving skills
    • Able to work with the minimum of supervision
    Working Hours: M-F - 0900-1730
    Accommodation: Live Out
    Stipend Offered: £55-65k gross per year
    Starting Date: ASAP
    Responsible Consultant: David Searl - ds@supremepa.com
  • 2420S TRAVELLING PERSONAL ASSISTANT

    2420S TRAVELLING PERSONAL ASSISTANT

    London, Dubai, Europe, Asia and USA

    Experienced PA required to join an international food company supporting the company Chairman.

    This is an excellent opportunity for someone looking to build on their PA experience and travel whilst working in a fast-paced, challenging environment.
    There is significant opportunity for career growth within the company for the right candidate, so this role is ideally suited to someone with a positive, ambitious and results-oriented attitude.

    Position Description
    • Arranging travel, visas and accommodation
    • Extensive travel, often at short notice
    • Comprehensive and efficient diary management of a complex, international and highly flexible calendar
    • Forward planning for diary engagements with relevant team members/external clients
    • Organising correspondence on behalf of the Chairman, as directed
    • 24/7 availability and service to the Chairman
    • Building positive and effective relationships with contacts, clients, vendors and suppliers
    • Arranging meetings, calls, lunches and other engagements across different time zones
    • Handling couriers for high priority and business critical documents
    • Carrying out background research and presenting findings
    • Producing and editing documents, briefing papers, reports and presentations
    • Organising and attending meetings and ensuring the Chairman is well prepared for meetings
    • Any other tasks as required, including personal business
    Critical Skills
    • Flawless ability to plan and manage international travel
    • Immaculate appearance
    • Ability to work well under pressure and excellent stress management
    • Excellent calendar management skills, including the coordination of complex executive meetings
    • High competency with technology, specifically working with Apple products
    • Extremely good knowledge of MS Office, including Word, Excel, PowerPoint, Outlook and Adobe
    • Must be able to work on mac and Windows
    • Capability to learn additional technology as needed
    • Expert level written and verbal communication skills
    • Self-starter, willing to take additional responsibility as needed with a pro-active, hands-on attitude
    • High level of attention to detail
    • Experience working across different countries and cultures
    • Ability to coordinate and prioritise various projects and demands
    • Strong inter-personal skills
    • Strong team orientation
    • Experience working with UHNW individuals
    Working hours: Full time
    Salary offered: £35-40K per year (Paid from Dubai company so tax free)
    Starting date: ASAP
    Responsible consultant: David Searl ds@supremepa.com
  • 2378S OFFICE MANAGER / PERSONAL ASSISTANT

    2378S OFFICE MANAGER / PERSONAL ASSISTANT

    Shoreditch Park, London, UK

    Company: Small executive search recruitment company, currently has 5 employees altogether, with potential to expand in the next years.

    Office Management tasks:
    • Monthly payroll, calculating employees’ commission
    • Quarterly VAT returns
    • Annual returns (UK, HK and US companies)
    • Co-ordination with Accountant re: UK, HK and US companies
    • Employee expenses
    • Employee holidays
    • Weekly team meeting notes and Agenda. Collating data for team meeting (call times, additions to database etc)
    • Organising monthly business reviews with employees
    • Monthly expenses and budgeting (short term and long term)
    • Settling invoices – Bloomberg, office furniture etc
    • Submitting invoices and chasing payment
    • Managing currency transfers (including trips to the bank)
    • Trips to the post office or arranging courier pick ups
    • Arranging monthly lunches / team activities for employees
    • Managing all contact with providers – Serviced offices (HK, NY, London), BT, Vodafone, Hyperoptic, Microsoft, EDF, LinkedIn, Bloomberg, Smartone, HK Lawyers, etc
    • Booking all travel
    • Employee contract management – i.e. For new hires
    • Organising my documents folders across desktop and laptop – centralising storage
    • Setting up a company cloud storage facility
    • Monitoring database usage and ensuring that records are being created and edited properly
    • Ordering business cards
    • Setting up email for new employees
    • Being point of contact for any IT issues
    • Ordering office stationary, equipment, batteries, crockery, cutlery etc as needed
    • Migrate web domain and email accounts to Microsoft 365
    • Back up computers regularly
    • Transcribe recorded meeting notes
    • Keep powerpoint presentations updated
    • Format CVs
    • Add historical notes to the database
    • Organise filing cupboard
    • Managing all one-off projects - i.e. Improving website etc
    Personal Assistant tasks:
    • Booking calls in CEO's diary (including on behalf of employees)
    • Booking meetings
    • Managing CEO's calendar
    • Prioritising the week’s tasks and objectives
    • Arranging shirts and suits pick up and delivery (dry cleaning)
    • Putting together a system so that platinum clients and candidates get regular calls
    • Staying on top of the key searches and assignments we are working on as a team and making sure we stick to our commitments and pledges
    • Outreach to new clients on CEO's behalf (i.e. "I am writing from the CEO’s office”)
    • Managing CEO's Linkedin connections
    Working hours: Monday - Friday : 0900-1800
    Salary offered: £30K gross per annum +
    Starting date: ASAP
    Responsible consultant: ds@supremepa.com
  • 2060E PERSONAL ASSISTANT/HOUSE WOMAN

    2060E PERSONAL ASSISTANT/HOUSE WOMAN

    Saudi Arabia/UK, travelling Europe and USA

    VIP family seeking an organised, diplomatic and presentable Arabic mother tongue, PA/House Woman to facilitate the principal with organisational and administrative tasks related to the home and home ware.

    Duties:
    • Manage, organize and train the principal’s team of housemaids, including defining and assigning roles
    • Create appropriate systems for the management of the principal’s home and homeware, including storing, viewing and retrieving all items and train the team of housemaids maids on these systems
    • Oversee, on a daily basis, the proper and organized management of the principal’s home and homeware
    • Oversee the packing of the principal’s homeware for trips, vacations or dispatch elsewhere, in conjunction with the store manager and store assistant
    • Read, remember and note the brand labels of the principal’s homeware, such as tableware, furniture, linen, ornaments, artwork
    • Photograph and catalogue individual items, sets and layoutsappropriately and according to the principal’s instructions, on an iPad
    • Assist the principal in locating all items on the iPad, in the home and in the store
    • Update the principal daily on the progress of orders and the receipt or dispatch of relevant items
    • Ensure that computer and hard-copy contact details of the principal’s relevant professional home and homewarecontacts are maintained and updated at all times
    • Act as a point of reference for telephonic and written communication to and from the principal, including orders from designers, homeware boutiques and personal shoppers
    • Liaise with other employees of the principal, in coordinating these tasks
    Notes/Requirements:
    • Good sense of style
    • Career orientated, with work a first priority
    • Excellent organizational skills
    • Arabic mother tongue
    • Good level of spoken and written English
    • Professional, diplomatic and presentable, with good interpersonal skills
    • Amiable, honest and of an open and keen disposition
    • Loyal, trustworthy and discrete
    • Willing and able to live and work abroad
    • Able to use the Internet for online shopping and e-mail
    Working hours: 6 days per week
    Salary offered: Negotiable
    Accommodation offered: private room
    Starting date: ASAP
    Responsible consultant: ds@supremepa.com
  • 2429S ADMINISTRATOR / PERSONAL ASSISTANT

    2429S ADMINISTRATOR / PERSONAL ASSISTANT

    Northwood, London, UK

    Company vision:
    Empowering company for women and men who promote healthy living by holistic methods, with a range of organic, natural and vegan products.

    All administrative duties to be undertaken for a busy new start-up founded in 2016.

    Details/Duties:
    • Care of emails
    • Screening telephone calls
    • Accompanying CEO to meetings
    • Managing Social media and marketing
    • Organising Travel logistics
    • CEO's diary management
    Notes/Requirements:
    • Fluent English
    • Flexibility to occasionally travel to the USA.
    Working Hours: M-F 11am - 7pm
    Accommodation: NA
    Stipend Offered: £18-25k gross
    Starting Date: ASAP
    Responsible Consultant: David Searl - ds@supremepa.com
  • 2752S PERSONAL ASSISTANT

    2752S PERSONAL ASSISTANT

    Knightsbridge, London, UK

    Family Office seek an experienced Personal Assistant to join their busy and evolving London team.
    The role will be supporting the Company Director and administrative support for the office team members.

    Duties to include, but not limited to:
    • Devising and maintaining office systems, including data management and filing
    • Arranging travel, visas and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations
    • Screening phone calls, inquiries and requests, and handling them when appropriate
    • Meeting and greeting visitors at all levels of seniority
    • Organising and maintaining diaries and making appointments
    • dealing with incoming email, faxes and post, often corresponding on behalf of the Director
    • Taking dictation and minutes
    • Carrying out background research and presenting findings
    • Producing documents, briefing papers, reports and presentations
    • Organising and attending meetings and ensuring the manager is well prepared for meetingsLiaising with clients, suppliers and other staff


    In addition to supporting managers, their team and departments, the PA will also have their own personal workload and responsibilities.
    The scope of the PA's role can be extensive and additional duties may include:

    • Carrying out specific projects and research
    • Responsibility for accounts and budgets
    • Taking on some of the manager's responsibilities and working more closely with management
    • Deputising for the manager, making decisions and delegating work to others in the manager's absence
    Requirements:
    • Team-player
    • Extremely organised
    • Excellent eye for detail
    • Flexible
    • Committed to quality and accuracy
    • Russian or French Bonus
    Working Hours: Mon-Fri 9:00-18:00 with 24/7 on call availability for urgencies.
    Salary offered: £60k gross per year
    Starting Date: ASAP
    Responsible Consultant: David Searl - ds@supremepa.com
  • 2742S Temporary Executive Assistant

    2742S Temporary Executive Assistant

    Green Park, London UK
    Details/Duties:
    • Temporary role for 6 weeks which will become permanent for the right candidate
    • Working for a royal family member while based in an office
    • The company is focused on arts & antiques
    • Making phone calls on their behalf
    • Inbox sorting and diary management
    • Booking business travel arrangements, including flights, transportation, and lodgings for senior management and other staff members
    • Being the first point of contact to clients and business guests
    • Organising media appearances and events and following up on them
    • Formalising and capturing information
    • Providing insights into company’s culture to senior management
    • Making sure the company is on track with their business plan
    •  Preparing meeting agendas, performing research and taking minutes during the meetings
    • Running and analysing reports
    • Implementing and maintaining procedures/administrative systems
    • Managing projects and following-up with team members where required
    Requirements:
    • Must speak fluent English
    • Must have a limited company in order to be able to invoice the client themselves
    • Be able to deal with challenging profiles - thus someone with impeccable people skills
    • Ideally come from a luxury background
    • Should be confident using technology and social media
    • Must be have at least 3 years of PA/EA experience ideally for a VIP/High net worth individual
    • Should posses attention to detail, be able to use their own initiative and have excellent time management and communication skills
    • Looking for a long term position to develop herself further
    Working Hours: Monday to Friday 9am - 6pm (expected to be flexible and on call)
    Accommodation: NA
    Stipend Offered: £40000 + bonus
    Starting Date: ASAP
    Responsible Consultant: Viktorija info@supremepa.com 
  • 2643S Russian Speaking Personal Assistant

    2643S Russian Speaking Personal Assistant

    Mayfair, London UK
    Details/Duties:
    • Very small team of 8 people
    • Acting as the first point of contact: Greeting the clients and business guests and taking the incoming calls
    • Managing diaries and organising meetings
    • Inbox sorting
    • Liaising with staff and suppliers as well as filing expenses
    • Reminding the manager of important tasks and deadlines
    • Booking and arranging travel, transport and accommodation as well as restaurants, nannies for children, etc.
    Requirements:
    • Must speak Russian and fluent English
    • Must be willing to help, be driven and self-motivated
    • Should have very strong organisational skills and attention to detail
    • Ideally have previous experience with high net worth individuals or business owners
    Working Hours: Monday to Friday 9am - 6pm and 24hrs on call on school term when CEO is in London
    Accommodation: NA
    Stipend Offered: £700 pw
    Starting Date: ASAP
    Responsible Consultant: Viktorija info@supremepa.com
  • 2678S PRIVATE PA/PROPERTY MANAGER - Live Out

    2678S PRIVATE PA/PROPERTY MANAGER - Live Out

    South Kensington/Chelsea, London, UK

    Multiple Property Owner of both rental properties and properties listed on airbnb in the Kensington and Chelsea area seeks a Private Assistant for home affairs and assistance in property management.

    Details/Duties:

    All Private Assistant duties

    • Home accounts
    • Diary Management
    • Email and call management
    • Errands and Ad hoc tasks
    • Concierge (booking restaurants, trips, theatre etc)


    Travel logistics

    • Assisting with Managing Properties
    • Checking in and out guests for x2 properties listed on Air B&B, x2 airbnb's
    • Account management inc. tax and finances etc.
    • Marketing
    • Coordinating housekeeping
    • House Management (including inventory and repair)
    • Errands and Ad hoc tasks
    Requirements/Musts:
    • Fluent English
    • Experience in a similar role (preferred)
    • Able to act with flexibility
    Preferred but not essential:
    • French speaking
    • Valid Uk/EU Driving license
    Working hours: FT Mon-Fri (Flexible)
    Salary offered: £29.8k gross annual
    Starting date: ASAP
    Responsible Consultant: ds@supremepa.com 
  • 2847S PERSONAL ASSISTANT (BUSINESS & PRIVATE : 50/50)

    2847S PERSONAL ASSISTANT (BUSINESS & PRIVATE : 50/50)

    South Kensington, London, UK
    Introduction:

    Absolutely lovely but busy existing PA/EA is in need of ''another her'' to help support the Managing Director of a contemporary Tech' company. 
    The PA will be responsible for supporting the MD in a 50% business / 50% private support capacity and will involve all support duties and related administration.

    Duties:
    • Calendar Management
    • Email/Call/Correspondence management
    • Organising meetings
    • Organising travel and logistics
    • Office Management tasks
    • Ad hoc and errands
    • Organising the MD's personal affairs including restaurant booking, private house management etc.
    Requirements:
    • Excellent spoken and written English
    • Flexible for on 24/7 on call (for any emergencies)
    • Ability to work closely with existing PA/EA
    • Organised, efficient, calm disposition
    • Willingness to grown within the company
    Note; The position will come with a 6month pay review!!*
    Normal Working schedule: M-F, 1000-1800
    Salary offered: £30k gross annual*
    Starting date: ASAP
    Responsible consultant: David Searl - ds@supremepa.com

Consulting Fees

Before you instruct multiple agencies, talk to us about our discounted rates for exclusive instructions.

Our final commission will be paid upon candidate selection.

The scales shown below are applied to the first year's salary:

Introduction Fee Guarantee Period for Free Replacement Guarantee Period for 80% Refund in case of no replacement
22% 12 weeks 6 weeks

Contact

Supreme PA
9 Orme Court, Bayswater, London, W2 4RL ,UK
Ph.: +44 (0) 20 7221 4010
Mail: info@supremepa.com

LinkedIn Facebook


Diana Group UK | Registered in England and Wales with UK Establishment No. BR017066
VAT: 195 8653 50 - Copyright 2012-2019 All Rights Reserved
Diana Group Privacy Policy

Nanny & Butler - Bespoke services  Sigillus - Concierge Services London